business communications

3 Ways to Improve Your Business’s Writing

Improve Your Business Writing

Studies indicate that corporations lose upwards of $400 billion annually because of poor writing. That’s over $1 billion daily. This staggering figure points to the losses in sales, productivity, staff, morale, and branding that are directly connected to unclear or careless writing.

As a business leader, you might think that coaching your team in writing skills is outside your core responsibilities. However, investing time and energy to develop this vital skill in your workforce will pay off in the long run.

Here’s what you can do to improve writing in your organization.

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3 Essential Writing Tasks That AI-Assisted Writing Programs Cannot Do for You

maintaining logical flow

Many people seem to believe that they no longer need to learn to write because the AI genie has popped out of the bottle and is granting their every wish about drafting their documents. I smile when I hear this because I’ve seen what AI can and cannot do. It can generate a serviceable first draft, yet you cannot rely on its veracity. AI sometimes fabricates statistics and citations. Its tone swings from obscure to trite. It repeats itself. It is wondrous in its ability to clean up bad writing but not so adept at preventing bad writing in the first place. To manage AI’s output, you need to know how to write.

Artificial intelligence programs are like devoted servants. You give them a prompt and they dutifully polish it and send it back. However, they don’t think. Here are three essential writing functions that artificial intelligence cannot do–and that you must do yourself.

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How to Shorten a long sentence

The ideal average length of a sentence is around 20 words. You have probably noticed that business writers often exceed this. (You can measure your average sentence length using MS Word’s readability statistics function, which is accessed through the Review/Editing tab.) A client recently showed me a writing sample with an average sentence length of

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